Job Description

Adams & Martin Group has partnered with a global law firm in San Jose, CA. to find an experienced Litigation assistant. This hybrid position and requires the candidate to work in-office 2-3 days per week. The role involves coordinating and performing high-level tasks to support multiple attorneys' practices, requiring excellent time management, communication, and organizational skills.
Responsibilities

• Coordinate litigation support from the Attorney Resource Team and other corporate departments, including calendar and billing teams.
• Ensure accurate and complete submissions to the Attorney Resource Team with thorough instructions and documentation.
• Communicate with the legal case team to avoid duplicate requests to the Attorney Resource Team.
• Verify court and other deadlines and alert attorneys as needed.
• Create and update litigation matters in Virtual Binder.
• Accurately and timely create Tables of Contents (TOCs) and Tables of Authorities (TOAs).
• Coordinate and finalize documents for filing with courts or administrative agencies, and serve upon other parties.
• E-file documents with courts and agencies in accordance with applicable rules.
• Ensure timely and proper filing in NetDocuments.
• Create and submit New Client Matters (NCM) within firm standards.
• Coordinate transcription of audio recordings.
• Coordinate the printing and assembling of documents with office services personnel.
• Maintain attorney contact lists through Outlook and the Client Relationship Management system (e.g., InterAction).
• Submit a daily task log identifying projects and assignments.
• Review and revise client pre-bills as needed.

Qualifications

• Minimum 5 years of experience in a strong professional or educational environment.
• Highly organized with the ability to support multiple attorneys' practices and coordinate multiple tasks and requests effectively.
• Strong time management expertise with the ability to prioritize and anticipate practice needs.
• Initiative to identify, monitor, and execute tasks related to case timelines.
• Strong written and verbal communication skills to effectively interact with internal and external parties.
• Advanced knowledge and proven expertise using Best Authority to produce TOCs and TOAs.
• Extensive knowledge of court rules and ECF procedures.
• Proficiency in MS Office, Outlook, and Adobe.
• Experience with document management systems, such as NetDocuments.
• Expertise in BigHand Create for creating compliant legal documents and correspondence.
• Knowledge of legal terminology.
• Bachelor's degree preferred.

Law firm offers competitive salary, full benefits package, and a hybrid work schedule (onsite & remote).

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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